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Privacy-Policy

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We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the IBRA Institute by IBRA International Bone Research Association (hereinafter referred to as IBRA Institute). The use of the Internet pages of the IBRA Institute and  IBRA International Bone Research Association is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

https://www.ibra.net/Privacy-Policy

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the Swiss Federal Act on Data Protection (FADP)   and the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the IBRA Institute . By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, the IBRA Institute has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

 

1. Definitions

The data protection declaration of the IBRA  Institute is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (FADP). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

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  • a)    Personal data

Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

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  • b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

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  • c)    Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

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  • d)    Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

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  • e)    Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

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  • f)     Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

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  • g)    Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

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  • h)    Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

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  • i)      Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

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  • j)      Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

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  • k)    Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

 

2. Name and Address of the controller

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Controller for the purposes of the Swiss Federal Act on Data Protection (FADP)and General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

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IBRA International Bone Research Association

Hochbergstrasse 60E

4057 Basel

Switzerland

Phone: +41 61 633 35 39

Email: institute@ibra.net

Website: www.institute.ibra.net

 

 

3. Cookies & similar technologies

We use Cookies and similar technologies on our website. Cookies are text information that are stored on your terminal device. A distinction is made between session cookies, which are deleted immediately after you close your browser, and permanent cookies, which are only deleted after a certain period of time.

The following statements on cookies also apply to similar technologies, and to further processing in connection with cookies and similar technologies (analysis & marketing, etc.). This also applies in particular to any consent you may have given for the use of cookies.

Cookies may be used to enable the use of certain functions. Cookies may also be used to measure the reach of our online offer, to design it according to needs and interests and thus to optimise our online offer and marketing. Cookies may be used by us and by external services.

We use a consent tool to manage the use of cookies and the related consents. Detailed information on the used cookies (purpose, storage period, external service, etc.) and the consent tool can be found in the following sections and is also provided in the consent tool on our website.

If we have asked for your consent and you have given such consent, the legal basis for the use of cookies according to this section is Art. 31 para. 1 Swiss Federal Act on Data Protection (FADP)and Art. 6 para. 1 lit. a GDPR. If we have not asked you for your consent, the legal basis for the processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the management of the used cookies and the related consents. Depending on the purpose of the processing, our respective legitimate interests are specified in the following sections.

You can prevent cookies from being stored by setting up your browser accordingly. Below please find direct links for all common browsers where more detailed information on managing cookie settings is provided:

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You can find further information about options to object to or restrict the use of cookies at the following links:

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If you prevent the storage of cookies, this may impair the functionality of our online services.

If you delete all cookies, the above-mentioned settings will also be lost and must be made again.

 

Furthermore, you can activate the "Do-Not-Track" function of your browser to signal that you do not want to be tracked. Below please find direct links for all common browsers where you can find further information on the "Do-Not-Track" setting:

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You can also revoke or manage your consent with regard to the cookies used in the consent tool we use.

 

4. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

 

5. Rights of the data subject

  • The right to receive information about the data processing;

  • The right to a rectification or addition of data

  • The right to an erasure or blocking of data. If statutory storage duties exist, only blocking is possible;

  • The right to restrict data processing

  • The right to object; 

  • The right to data portability and data output i.e. to receive data in a machine-readable format, and the right of transfer of data to another controller;

  • Right to withdraw consent. If data are processed on the basis of your consent, you may withdraw this consent by means of a simple declaration to the controller which will be effective in the future;

  • Right to lodge a complaint to a data protection authority. You have the right to lodge a complaint to a supervisory authority if you believe that the data processing is in breach of data privacy legislation.


You have the right, for any reasons that may arise from your particular situation, and at any time, to revoke your consent to the processing of your personal data which is carried out on the basis of Swiss law and the GDPR. Your personal data will then no longer be processed unless there are legitimate reasons, worthy of protection, for the processing which override any interests, rights and freedoms, you may have, or the processing serves to assert, exercise or defend a legal right or claim. If we process your personal data in order to carry out direct marketing, you have the right to object to the processing of your personal data for the purpose of such advertising at any time. We will then no longer process your personal data for these purposes.

 

6. Data protection provisions about the application and use of Google Analytics (with anonymization function)

On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.

For the web analytics through Google Analytics the controller uses the application "_gat. _anonymizeIp". By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/.

 

7. Data protection provisions about the application and use of Google-AdWords

On this website, the controller has integrated Google AdWords. Google AdWords is a service for Internet advertising that allows the advertiser to place ads in Google search engine results and the Google advertising network. Google AdWords allows an advertiser to pre-define specific keywords with the help of which an ad on Google's search results only then displayed, when the user utilizes the search engine to retrieve a keyword-relevant search result. In the Google Advertising Network, the ads are distributed on relevant web pages using an automatic algorithm, taking into account the previously defined keywords.

The operating company of Google AdWords is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

The purpose of Google AdWords is the promotion of our website by the inclusion of relevant advertising on the websites of third parties and in the search engine results of the search engine Google and an insertion of third-party advertising on our website.

If a data subject reaches our website via a Google ad, a conversion cookie is filed on the information technology system of the data subject through Google. The definition of cookies is explained above. A conversion cookie loses its validity after 30 days and is not used to identify the data subject. If the cookie has not expired, the conversion cookie is used to check whether certain sub-pages, e.g, the shopping cart from an online shop system, were called up on our website. Through the conversion cookie, both Google and the controller can understand whether a person who reached an AdWords ad on our website generated sales, that is, executed or canceled a sale of goods.

The data and information collected through the use of the conversion cookie is used by Google to create visit statistics for our website. These visit statistics are used in order to determine the total number of users who have been served through AdWords ads to ascertain the success or failure of each AdWords ad and to optimize our AdWords ads in the future. Neither our company nor other Google AdWords advertisers receive information from Google that could identify the data subject.

The conversion cookie stores personal information, e.g. the Internet pages visited by the data subject. Each time we visit our Internet pages, personal data, including the IP address of the Internet access used by the data subject, is transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, at any time, prevent the setting of cookies by our website, as stated above, by means of a corresponding setting of the Internet browser used and thus permanently deny the setting of cookies. Such a setting of the Internet browser used would also prevent Google from placing a conversion cookie on the information technology system of the data subject. In addition, a cookie set by Google AdWords may be deleted at any time via the Internet browser or other software programs.

The data subject has a possibility of objecting to the interest based advertisement of Google. Therefore, the data subject must access from each of the browsers in use the link www.google.de/settings/ads and set the desired settings.

Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/.

 

8. Data protection provisions about the application and use of LinkedIn

The controller has integrated components of the LinkedIn Corporation on this website. LinkedIn is a web-based social network that enables users with existing business contacts to connect and to make new business contacts. Over 400 million registered people in more than 200 countries use LinkedIn. Thus, LinkedIn is currently the largest platform for business contacts and one of the most visited websites in the world.

The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, UNITED STATES. For privacy matters outside of the UNITED STATES LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a LinkedIn component (LinkedIn plug-in) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to the download of a display of the corresponding LinkedIn component of LinkedIn. Further information about the LinkedIn plug-in may be accessed under https://developer.linkedin.com/plugins. During the course of this technical procedure, LinkedIn gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on LinkedIn, LinkedIn detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This information is collected through the LinkedIn component and associated with the respective LinkedIn account of the data subject. If the data subject clicks on one of the LinkedIn buttons integrated on our website, then LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores the personal data.

LinkedIn receives information via the LinkedIn component that the data subject has visited our website, provided that the data subject is logged in at LinkedIn at the time of the call-up to our website. This occurs regardless of whether the person clicks on the LinkedIn button or not. If such a transmission of information to LinkedIn is not desirable for the data subject, then he or she may prevent this by logging off from their LinkedIn account before a call-up to our website is made.

LinkedIn provides under https://www.linkedin.com/psettings/guest-controls the possibility to unsubscribe from e-mail messages, SMS messages and targeted ads, as well as the ability to manage ad settings. LinkedIn also uses affiliates such as Eire, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame. The setting of such cookies may be denied under https://www.linkedin.com/legal/cookie-policy. The applicable privacy policy for LinkedIn is available under https://www.linkedin.com/legal/privacy-policy. The LinkedIn Cookie Policy is available under https://www.linkedin.com/legal/cookie-policy.

 

9. Data protection provisions about the application and use of YouTube

On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

 

10. Webinars & Events

For the planning, registration, application and conducting of events, particularly (but not limited to) webinars, we process the personal data provided by you in order to fulfil contractual and pre-contractual obligations in connection with such events. We collect all necessary data directly from you or the person who registers you for the event.

In the context of conducting events, we process your personal data in accordance with the Art. 31 para. 1 Swiss Federal Act on Data Protection (FADP)and Art. 6 para. 1 lit. a), b) GDPR. Invitations to events through newsletters are made on the basis of Art. 6 para. 1 lit. a), b), f) GDPR.

 

During the event, we record participants and, if applicable, entry and selection times of your attendance. This information serves the issuing of certificates of attendance. We process your personal data in accordance with Article 6 para. 1 lit. b), f) GDPR.


You have the option to unsubscribe from our newsletter, event and product information free of charge at any time and thus make use of your right to object. You can either use the unsubscribe link or send an e-mail to: institute@ibra.net 

 

In order to be able to offer and carry out events, we may use external processors and subprocessors. Depending on the processor, it may be a service provider based inside or outside the European Economic Area (EEA).

In order to comply with our duty of care and ensure the protection of your personal data, we conclude written agreements on commissioned processing and implement EU standard contractual clauses where required.

If we provide information on our website about events and provide the link for registration where we are only acting as a partner/sponsor and are not the data controller for data processing within the meaning set forth by the GDPR, this privacy policy does not govern such processing of your personal data. The data protection information of the respective responsible unit applies.

If webinars are recorded by us, you will receive information in advance.


We would like to expressly point out that during events organised and/or held by us, photo, audio and/or video recordings may be taken.

Recipient: IBRA Institute and IBRA International Bone Research Association

Storage location: Switzerland

The data is stored until you revoke your consent and, if applicable, until the required legal storage periods.


The following processors may be engaged in the context of webinars:

 

ZOOM  

We use ZOOM to conduct telephone/video conferences, online meetings and webinars.

Please note that other users/participants may see your name during use.

When using ZOOM, different categories of personal data are processed. These depend, among other things, on the personal data you provide during the online meeting.

 

When you start the ZOOM application, you will not be seen or heard due to our default settings. You would have to actively turn on the camera and/or microphone. Some meetings may be recorded in order to later be made available, e.g., to persons who were unable to attend the event, and for research, training, marketing and other internal and/or external purposes. Therefore, please decide for yourself whether you want to activate your camera and/or microphone.

 

If a recording of the ZOOM event is planned, we will inform you of such intended recording and the intended use thereof prior to the start of the recording. In addition, any ongoing recording will always be visible to you on the ZOOM interface. By having the camera and/or microphone switched on after you have been informed of the intended recording and its intended use, we consider this as reasonable consent to such recording and the use of any sound, photo and/or video recordings for research, training, marketing and other internal or external purposes.

 

ZOOM is not located in the EU. Therefore, it is considered a third country provider.

Insofar as personal data are processed for the fulfilment of contractual obligations, we refer to the lawfulness of such processing pursuant to Art. 6 para. 1 lit. b and f GDPR.

 

If there are no contractual obligations, the legal basis is the Art. 31 para. 1 Swiss Federal Act on Data Protection (FADP) and Art. 6 para. 1 lit. a GDPR. You give your consent by actively dialling in for the purpose of the respective event and agree that your data provided to us may be transmitted to ZOOM Video Communication, Inc, San Jose, CA 95113, USA for the purpose of your participation in the event.

Inactive dial-in will result in you will not be able to participate in the ZOOM based event.

If we have asked for your consent and you have given it, you have the right to revoke such consent to the processing of your personal data for the purpose of participating in ZOOM Meetings at any time. To revoke your consent to the processing of your personal data, you can contact us using the contact details provided above.


ZOOM

Provider: ZOOM Video Communication, Inc, San Jose, CA 95113, USA

Website: https://zoom.us/

Further information & data protection:
https://zoom.us/privacy

Guarantee: EU standard contractual clauses and order processing contract.

Recipient: IBRA / ZOOM USA

Storage location: Switzerland, EU and USA

 

Microsoft Teams  

We use Microsoft Teams to conduct telephone/video conferences, online meetings.

Please note that other users/participants may see your name during use.

 

When using Teams, different categories of personal data are processed. These depend, among other things, on the personal data you provide during the online meeting.

-         E-mail address, if this contains a personal reference

-         Name, if you provide it

-         Content of the online session, if you are recognisable to other participants (voice, image or in speech and writing)

-         Log files and metadata (IP address)

-         User name, if you provide it

 

When you start the Teams application, you will not be seen or heard due to our default settings. You would have to actively turn on the camera and/or microphone. Some meetings may be recorded in order to later be made available, e.g., to persons who were unable to attend the event, and for research, training, marketing and other internal and/or external purposes. Therefore, please decide for yourself whether you want to activate your camera and/or microphone.

 

If a recording of the Teams event is planned, we will inform you of such intended recording and the intended use thereof prior to the start of the recording. In addition, any ongoing recording will always be visible to you on the Teams interface. By turning on the camera and/or microphone switched on after you have been informed of the intended recording and its intended use, we consider this as reasonable consent to such recording and the use of any sound, photo and/or video recordings for research, training, marketing and other internal or external purposes.

 

Microsoft Office is software produced by Microsoft Corporation, One Microsoft Way Redmond, WA 98052-6399 USA. Teams is a Microsoft application. Microsoft is an American company. In the European Economic Area (EEA) and Switzerland, Microsoft Ireland Operations Limited, Dublin is the data protection representative of Microsoft Corporation, United States of America. 

Insofar as personal data are processed for the fulfilment of contractual obligations, we refer to the lawfulness of such processing pursuant to Art. 6 para. 1 lit. b and f GDPR.

If there are no contractual obligations, the legal basis is the Art. 31 para. 1 Swiss Federal Act on Data Protection (FADP) and Art. 6 para. 1 lit. a GDPR. You give your consent by actively dialling in for the purpose of the respective event and agree that your data provided to us may be transmitted to Microsoft for the purpose of your participation in the event.

Inactive dial-in will result in you will not be able to participate in the Teams based event.

If we have asked for your consent and you have given it, you have the right to revoke such consent to the processing of your personal data for the purpose of participating in Teams Meetings at any time. To revoke your consent to the processing of your personal data, you can contact us using the contact details provided above.


Microsoft Teams

Provider: In the European Economic Area (EEA) and Switzerland, Microsoft Ireland Operations Limited, Dublin is the data protection agent for Microsoft Corporation, United States of America.

Website: https://www.microsoft.com/de-de/microsoft-teams/log-in


Further information & privacy:

https://privacy.microsoft.com/de-de/privacystatement

 

Guarantee EU Standard Contractual Clauses: https://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2010:039:0005:0018:DE:PDF

Recipient: IBRA / Microsoft EU

Storage location: Switzerland and EU

 

11. Legal basis for the processing

Art. 31 (1) Swiss Federal Act on Data Protection (FADP) and Art. 6 (1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller.

IBRA Membership and Newsletter

Through the subscription form on the “IBRA Newsletter” page and/or the “IBRA Membership” page, the data subject has the possibility to subscribe to the IBRA Newsletter or for an IBRA Membership.

With the subscription to the IBRA Newsletter the data subject will be informed about courses, services and general news about IBRA via e-mail. In order for the data subject to receive such newsletters, the e-mail address and, if provided, the name, address and any other information provided by the data subject will be processed.


 
We use Mailchimp as our marketing platform. By subscribing to the IBRA Newsletter, you acknowledge that your information will be transferred to Mailchimp for processing.

Mailchimp:
Provider: The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA

Website: https://mailchimp.com
 

Further information & data protection:
Mailchimp privacy practices: https://mailchimp.com/legal/

Garantie: EU standard contractual clauses (https://mailchimp.com/legal/data-processing-addendum/)

 

 

Contact

If you contact us, we will process your personal data which you have provided to us in order to process your inquiry.

Contact form

We use your name, address, e-mail address, IP address and the information you provide in the contact form to process your request and contact you.

If we have asked for your consent and you have given it, the legal basis for the processing is             Art. 31 para. 1 Swiss Federal Act on Data Protection (FADP) and Art. 6 para. 1 lit. a GDPR.

If we have not asked you for your consent, the legal basis for the processing is                                     Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the processing of your request.

We use Outlook (Microsoft Office) for e-mail correspondence.

Microsoft 365

Provider: In the European Economic Area (EEA) and Switzerland, Microsoft Ireland Operations Limited, Dublin is the data protection agent for Microsoft Corporation, United States of America.

Website:

https://www.microsoft.com/de-ch/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook

Further information & data protection:

https://privacy.microsoft.com/de-de/privacystatement

https://www.microsoft.com/de-de/rechtliche-hinweise/nutzungsbedingungen

Guarantee: EU Standard Contractual Clauses

Recipient: Medartis AG / Microsoft EU

Storage location: Switzerland and EU

 

Custom Proposal

Visitor Guide

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12. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

 

13. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

 

14. Provision of personal data as statutory or contractual requirement;

Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

 

15. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

 

This policy will be reviewed annually or revised more frequently if necessary.

Version 2 - 11/2023

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